As part of any recruitment process, bitFlyer EUROPE S.A. (“bitFlyer”, “we”, or “us”) collects and processes personal data relating to job applicants and/or candidates of any and all bitFlyer career opportunities. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations in line with the GDPR.
Your rights as a data subject, you have a number of rights. You can:
- access and obtain a copy of your data on request;
- require the organisation to change incorrect or incomplete data;
- require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
- object to the processing of your data where bitFlyer is relying on its legitimate interests as the legal ground for processing.
What information do we collect?
bitFlyer collects a range of information about you. This includes:
- your name, address and contact details, including email address and telephone number;
- details of your qualifications, skills, experience and employment history;
- information about your current level of remuneration, including benefit entitlements;
- whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process; and
- information about your entitlement to work in the designated region – i.e. European Union and/or the U.S.A.
bitFlyer may collect this information in a variety of ways such as: data contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment. We may also collect personal data about you from third parties, such as references supplied by former employers. We will seek information from third parties only once a job offer to you has been made and will inform you that we are doing so. Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).
Why does bitFlyer process personal data?
We need to process data to take steps at your request prior to entering into a contract with you. We will also need to process your data upon entering into a contract with you. In some cases, we need to process data to ensure that we are complying with our legal obligations. For example, it is mandatory to check a successful applicant's eligibility to work in the designated region prior to the commencement of employment. bitFlyer has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allow us to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job.
We may also need to process data from job applicants to respond to and defend against legal claims. We may also collect information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. We process such information to carry out our obligations and exercise specific rights in relation to employment.
If your application is unsuccessful, bitFlyer may keep your personal data on file in case there are future employment opportunities for which you may be better suited. We will ask for your consent before we store your data for this purpose and you are free to withdraw your consent at any time.
Who has access to your data?
Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, management and IT staff if access to the data is necessary for the performance of their roles. We will not share your data with third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks.
In addition, in the event bitFlyer feel your qualifications and skills are better suited for career opportunities within our international offices (in United States and Japan), they will share your personal details with the appropriate HR departments, to which you may also withdraw consent at any time.
How does bitFlyer protect your data?
We take the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
For how long does bitFlyer store your data?
If your application for employment is unsuccessful, the organisation will hold your data on file for twenty four (24) months after the end of the relevant recruitment process for the consideration of any future employment opportunities. At the end of that period, or in the event you withdraw your consent, your data is deleted or destroyed upon providing you with notification. You will be asked when you submit your CV to give us consent to hold your details for 24 months to be considered for other job opportunities. If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your HR file (electronic and paper based) and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to bitFlyer during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.